Managing employee time and attendance can be a hassle, but it doesn’t have to be. Time clock and attendance software eliminates the frustrations of a manual process and automates your entire system. Most businesses are already using an automated payroll service, and many of those businesses also use an automated time clock and attendance software. But why are organizations so eager to make the switch and leave manual time and attendance processes behind? Here are five advantages of switching to time clock and attendance software:
Manual timekeeping requires employees to report their hours worked per pay period after each work day. Unfortunately, this can lead to inaccurate time tracking. Manual processes can lead to a number of additional issues, such as the inability to read handwriting or even fraud. Using automated software can reduce the number of inaccuracies and opportunities for time theft. With time clock and attendance software, employees can easily track their time online, through a mobile device or even from an electronic or biometric time clock. The data collected is transferred to the software in real-time.
When it’s time to process payroll at the end of a pay period, a manual process requires you to collect time cards and re-enter the data into your payroll solution. The time necessary to do this for an entire organization can be extremely tedious. If the responsibilities are on one person, this can take several hours to do. Using time clock and attendance software drastically reduces the amount of time it takes to process your payroll. You can go from spending hours processing payroll to a matter of minutes when you make the switch.
Automating time collection through time clock and attendance software ensures that everything is in one place. This allows for your data to be automatically sent to your payroll solution for processing and eliminates the need for data to be re-entered manually. The result is accurate processing that can take as little as 20 minutes per pay period. Reducing the time it takes to run payroll, while increasing the accuracy of your data, can lead to an increase in productivity.
Increased Employee Satisfaction
Time clock and attendance software makes employees happier because the software guarantees timely and accurate pay. The software eliminates human error when manually entering time sheets. Also, it gives employees secure access to their personal data through an employee self-service portal. This makes it easier for employees to access information without having to go through the human resources department. Employees feel empowered when they have access to their own information, and that level of empowerment can lead to increased satisfaction.
Easy Management of Flexible Working Arrangements
In today’s business environment, it’s not uncommon to have employees working at the office, at home or at another remote location. Time and attendance software allows businesses to easily track time using a variety of clocking options. This makes it easy and convenient for all employees to track time, regardless of whether they’re in the office or not.
Hassle Free Schedule and Shift Management
With time clock and attendance software, it’s easy to develop and manage entire schedules, assign hours to specific tasks, add clients to tasks and easily keep track of shift swaps. The software also allows you to easily and efficiently determine workloads, resources and even budgets by department.